110 E Sextant Ave, Suite 2050A • 575-784-7006

Private Organizations and Unofficial Activities (Pos and UAs)

This website will always have the most up-to-date downloadable forms and information that you will need to utilize as a PO/UA. Please return to this site each time you fill out a new form as all previous editions are obsolete.

· Complete all forms electronically. No hand written forms will be accepted.

· The yellow highlighted sections on each document are the items to be completed by the PO/UA.

· Keep all documents in Word.doc format. PDF will not be accepted (Bank Statements are the only exception).

· Sign all “signature” requests in this format: //signed/”your initials”/”current date”//.

· Once you complete a form, route it to the Private Organization Monitor (POM) via email: 27 SOFSS/FSR NAF AO Org Box. The POM will further initiate the approval/routing process.

Please read the”Private Org Policy Memo” from the FSS/CC before utilizing this website.

· PO Policy Memo

If you have any questions/concerns please contact:

Ms. Kathy Iremonger

Private Organization Monitor

27 SOFSS/FSR NAF AO Org Box

Comm: 575-784-2753 DSN: 681-2753

All Private Organizations/ All Unofficial Activities

All POs/UAs must keep all the documents in this section on file with the most up-to-date information. Without this information, fundraising will be prohibited.

· Bank Statements

o Email to the 27 SOFSS/FSR NAF AO Org Box each month

· Meeting Minutes

o Email to the 27 SOFSS/FSR NAF AO Org Box each month

· Privacy Act

o Update it as it occurs

·Treasurer’s Acceptance Statement

o Update it as it occurs

· Organizational Bank Account Letter

Private Organizations Only

In addition to the above information, POs must complete these items below. (Allow at least 14 days for package routing and approval).

Each package will need a corresponding ESSS (Electronic Staff Summary Sheet) attached to it.

·ESSS for Constitution-Bylaws & Insurance

o Use this ESSS if you are creating a package that includes: Constitution, Bylaws, & Insurance

· Constitution-Bylaws Template

o You are REQUIRED to use this template and to “Track Changes” on the document.

o Updated every 2 years

· ESSS for Insurance Waiver

o Use this ESSS if your package is to update your Insurance Waiver only.

· Insurance Waiver

o Update annually

Fundraiser Package

Allow at least 14 days for package routing and approval. We strongly encourage a 30 day lead time to allow ample time for adjustments and advertisement.

Email all Fundraiser Packages (Fundraiser Request form with ESSS) to 27 SOFSS/FSR NAF AO Org Box for routing and approvals.

Make sure to read the Instructions on Page 3 of the Fundraiser Form.

· ESSS for Fundraiser Request Form

· Fundraiser Request Form

Solicitation of Donations

Please read the “Solicitation of Donations Memo” from the FSS/CC and the “Instructions” before drafting your letter.

Once you draft your letter, email it to 27 SOFSS/FSR NAF AO Org Box for review and approval.

· Solicitation of Donations Memo

· Solicitation of Donations Instructions

· Solicitation of Donations Template

Private Organization Information:

AFI 34-223, Private Organizations Program
2009 Private Organization Guide